Department of State

Being brief and briefing

Brief why - So many words for a simple thing! Not wise. Briefing why - Good to catch up with short briefings from colleagues and supervisors! So here it is, my submission before the extended last day July 29th: Brevity in words not in work Improve work and relations Smile and have patience Gratitude for little things Seize the moment aspire to greatness More partners and friends galore Google and profile ...more »

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Legislative Branch

Managerial Audits of existing tenders (vice contracts) to eliminate Non-Value Added Costs and Invoices

I recently completed a Lean Six Sigma project for the 21st Theater Sustainment Command that will save an estimated $12.8 million through FY16 simply from reviewing transportation tenders and eliminating non-value added services and payments to private contractors. Tenders are different than contracts in that they can be changed by either party with little notice and may or may not receive oversight and audit controls. ...more »

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Office of Personnel Management

Redesign ACMIS contracts training records system

The ACMIS system to record COR/COTR 40 continuous learning points, for contract recertification, is user unfriendly. I just got out of a two-hour class on how to use ACMIS. A user-friendly system could save one hour/year per COR/COTR. For an agency with 5000 CORs, at $50/hr that would be a saving of $250,000 per year just for that one Agency. For starters, make the ADD button for adding records big and conspicuous. ...more »

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National Aeronautics and Space Administration

Raise the Procurement Limit on Credit Card Purchases

The current Agency limit of $3K for credit card purchases creates 1000s of extra hours of government and vendor work with little to no extra value. There needs to be a credit card purchase limit to assure that a market survey has been performed but $3K is too low a limit to then turn on a standard government procurement. Significant delays occur in development in awaiting a slower procurement process for off-the-shelf ...more »

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General Services Administration

Government as Informed Consumer

Add a provision to the FAR (or other enabling regulations) that allows Government agents to act as an "informed consumer" when making purchases. Such that if a purchase would be made that is beyond some factor (like 1.5) of a "fair market value" for a similar product, the Government would have the option of asking the vendor to match the market price, or purchase it at the lower price elsewhere.

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National Aeronautics and Space Administration

Free Up Funds Committed on Contracts

Free Up Funds Committed on Contracts

 

Funds are committed to subcontractors via government contracts that take years to close out. During this time funds are tied up, and require audit by DCAA to closeout. If we could expedite and improve the interim audit process, we could free up funds to be used for other purposes. In addition, this would clean up our uncosted balances in our accounting systems.

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Legislative Branch

Remove extra contracts requirements

Contracts have become overloaded with requirements intended to serve admirable social and environmental causes. This creates an intimidating legal document that probably keeps some companies out of federal contracting. A task force needs to unpack the requirements and put back only those that are the most critical, and that truly work, especially for smaller contracts.

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Environmental Protection Agency

Improve contracts training classes.

Contracts training for Contracting Officer Representatives is poor. The need is for higher quality, not more hours of training. Training quantity has been increased over the years, but often it is irrelevant, using terminology and examples alien to EPA, and spending time on contracts aspects that the average COR rarely if ever encounters. Show new CORs how the best EPA CORs -- the ones who get assigned tough, high ...more »

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Department of Homeland Security

Save a Tree - Create Electronic Fillable Govt Contracts

I suggest the OFPP come up with standardized fillable electronic contracts for the most common types of purchases (Construction, Supplies and Services) and then move on to all contracts. There is no reason to have every contracting office in the country updating their in-house contracts every time there is a new FAC. It really should be as easy as checking the boxes that are agency specific and filling in the contract ...more »

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Environmental Protection Agency

Automate DAU training completion certification

A small one: I suggest when employees are required to take online training courses in order to perform some duty, that the office acting as the "gatekeeper" for that duty is able to read and use the training completion data. For example: in order to serve in a contracting capacity within EPA, I had to complete 5 courses at the Defense Acquisition University (DAU). The DAU effectively stores the data, and when I log ...more »

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