Office of Personnel Management

Use Generic Letterhead and Plain Paper

My agency has customized letterhead printed for each of its major components. Instead, use a generic template for all to use and establish an agency-wide SOP on how to insert the organization's name. The generic letterhead should simply contain the agency logo, name, and "Washington, DC". If needed, add the website URL. Keep it simple. It's very costly to print reams and reams of customized letterhead. In addition, ...more »

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12 votes
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Legislative Branch

Save $20M+ annually - Electronically Print & Deliver Congressional Record

The Congressional Record cost tax payers $28,390,000 each year to print and deliver to Congress. If converted to electronic format, voice and color enhancements could be added simultaneously with electronic dissemination to significantly reduce these costs in the millions of dollars. Additionally, speedier dissemination (via email, RSS Feed, special website, etc.), authentication and preservation would be guaranteed ...more »

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28 votes
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Department of Housing and Urban Development

Use accountability to reduce printing costs

I constantly see papers sitting by the printers and copiers throughout this agency that no one claims. I'm sure this contributes to many wasted dollars and is not environmentally conscious. I think that agencies should require government employees to enter a unique individual or office access code before utilizing printers and copiers. A sense of accountability can encourage employees to think twice before hitting the ...more »

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8 votes
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Department of Commerce

Default to Double-sided Printing

Set double-sided printing as the default setting for printers. While the goal should be to print as little as possible, printing is sometimes necessary in order to work efficiently. We can drastically reduce the amount of paper used, however, by setting government printers to default to double-sided printing, and lock in this setting if possible so that employees cannot change it back to single-sided printing. In offices ...more »

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48 votes
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Department of Commerce

Reducing printing cost

I suggest something simple that it is not being implemented here at DOC in Boulder, CO. Set all printers to two-sided printing as a default setting. It's simple, it won't cost money, and it has the potential to cut paper use by half.

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9 votes
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Department of the Interior

Paper Saver

Set the default margins of pages to 3/4 of an ich, or 5/8 from the standard 1 inch margin to allow more text to be placed on a page and lowering the amount of pages printed on longer reports.

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4 votes
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Department of the Interior

Two-Sided Printing Default

I suggest that all printing defaults be set to Duplex(Two-sided).

 

There are times when harcopy print is necessary. Many people would print two-sided copies, but just don't think about changing the print property setting. Defaulting to duplex would make one-sided printing the exception, and two-sided printing the rule.

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14 votes
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Department of the Treasury

Combine Requests for Information to our Customers: i.e. Return Census and Tax Forms Together

The same information is often requested from multiple agencies (name, address, dependents, and income). Where possible combine forms across agencies to consolidate the requests we make of our customers. Immediate benefits will include: • Consolidate requests to our customers (in 2010 we submitted our tax and census requests within weeks of each other) • Reduce duplicate envelope cost, a more “green” approach • ...more »

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28 votes
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General Services Administration

Train Locally – Use Existing FEB Training in 28 Locations Across U.S.

Large cost savings could be gained if federal leaders were encouraged to train their employees in the cities they work. Approximately 88% of the Federal Workforce is located outside of Washington D.C. This is better for the environment and will save the federal government in travel and per diem costs. Federal training already exists in 28 large cities through the Federal Executive Boards (www.Feb.Gov). FEB sponsored ...more »

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72 votes
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Department of Justice

Consolidated Purchasing of Paper from One Source

I suggest we set-up for the Consolidated Purchasing of Paper by all Agencies from One Source. In serving as a Contracting Officer for the last twenty-two years I have had to procure a lot of supplies to keep the mission of the office going. Included in those are paper products in various colors, sizes, thicknesses, holes, no holes and with varied recycled content. While our use of paper has hopefully decreased with ...more »

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5 votes
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