Can a system be set up to share supplies with other offices in the same Districts? Some supplies sit in our offices for what seems years and are never used. Or extra things are ordered because two different people order the same item. If there was a way to post in the inter-department web system (FSIS, FDA, USFS) extra items? Tthese could be sent without the department buying additional items from supply. Examples ...more »
Government procurement/ordering is now easier than ever. The average turn around time for an office supply order is 2 -3 days. If ordered in the morning there's a good chance that the order will be waiting for you the following afternoon. With this in mind, why are we continuing to overstuff storage areas by stockpiling basic supplies. Just take a look in your supply cabinet. There is likely to be 100 boxes of pens ...more »
I suggest that the government, at either an agency level, or even a government wide level create an in-house "CraigsList" type of system. The initial system would be used to identify existing supplies that are no longer needed by the office that has the item(s), and offering such supplies to other government offices that are in need of that specific item. A good example would be that in my office, we just put in an ...more »
I suggest that all agencies begin an “Office Supplies Reuse Program” - this can both save money (office supplies are expensive!) and promote "green" practices by reducing waste and keeping items out of landfills. Problem: When agency personnel clean out their offices the hallways become littered with dumpsters full of only slightly used binders, tape dispensers, file organizers, desk furniture, pens, pencils, accordion ...more »
Reduce or eliminate the high-dollar contracts for medical supplies, office supplies, and other supply related items. The same staff that oversee contract compliance can instead look for better pricing. It is irresponsible to enter into a contract for rotating inventory items when those prices are subject to change. Allow us to find the best quality products at the best prices.
My suggestion is to create a Supply Agency where all of the agencies order from. Every year agencies spend millions of dollars on supplies for each agency. For example, within one agency there are at least 200 or so departments and if each deaprtment spend $50,000 on supplies in one year thats $10 million dollars for one agency in one year. Also, on average, there is so much surplus from retired employees, employees who ...more »
Create a Repository/Distribution location for Inter-Office envelopes. We mail a high volume of internal communications and are constantly ordering new boxes of Inter-Office envelopes from contracted Office Supplier (which is more expensive than purchasing from Office Max/Best Buy store). Because we have a very low volume of return correspondence, we only reclaim a small percentage of the Inter-Office envelopes. The ...more »
Allow agencies to make purchases independant of GSA to secure the best pricing.
Example: Our agency just purchased 8 trash cans thru GSA at a cost of $50.00 each. Office Max has the identical trash cans at $4.99 retail, yet we were unable to purchase from them. Eliminate the 10% tribute we pay to GSA for construction and design services we contract.
Implement an annual “Recycle Supplies Week”. Employees can take the opportunity to clean their areas and return unused or useable office supplies back to the centralized department that maintains and distributes office supplies. If there are office locations without a centralized area then develop one or assign them to an existing location. Most of us are guilty of gradually hoarding supplies. Years go by with our ...more »
A nuisance in each office federal-wide is the storage of office supplies that no one is using now . They were bought when someone in the past requested them, but that person is gone, or he/she found they like something else better now. These unwanted supplies just build up and clog up storage spaces. This is happening in thousands of offices federal-wide. So what to do with them? Suggest each installation set up ...more »
Many offices have storage rooms, cabinets, and drawers with excess, unused office supplies. Since our department orders through an online system, we could see who else purchased the item we need and request it before another one is purchased brand new. And/Or, since each POC has only one or two persons who do the ordering, a listserv could be established using Office 2007 so an eblast could be sent to these key personnel ...more »
GSA Advantage needs to have a vendor rating system like Amazon and e-bay use. This would save the government time and money. Very often the description and /or picture in GSA Advantage do not match what you actually get when you order something. A good example of this is printer cartridges. You order what you think is an original printer cartridge and then get a refilled cartridge instead. I am all for recycling ...more »
We have enormous resources that sit idle while other regions/agencies/bureaus need them and have to go buy them again. Set up an online marketplace by feds for feds to exchange equipment and supplies (an internal Ebay type site). I’m not talking about GSA vehicle auctions, but rather when a project is finished and there are GPS units, binoculars, and camping equipment sitting in storage, they could auction them to another ...more »
I suggest a website to list unused equipment and slow moving inventory. Sterile supplies which is less than one year from expiration and equipment either in storage or set to go there. Many pieces of equipment and supplies not used by one facility can still have much life at another.
As a new federal employee I suggest that the original orientation and training become more effective by utilizing the intranet. I've been with the SSA for 3 weeks and at this point see mountains of paper and supply wasted. For example, we (a class of 15) were given almost 3,000 pieces of paper per person to act as a study guide. If these can be transferred to an online study guide we could save this office alone $4500 ...more »