Department of the Treasury

Digital OPF

I suggest that all OPFs of current federal employees be converted to a digital file. This would reduce shipping costs, paper waste, lost or damaged records, security concerns for sensitive and PII information, and inefficient work procedures. It would be more environmentally friendly, more easily accessible to multiple users simultaneously, and would provide a backup of all records if you continue to maintain the physical... more »

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6 votes
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Department of Justice

Digital Bulletin Boards- FOR INMATES

Inmates should have access to memos, notes, updates, unit rules, menus, TV schedules, etc. on a digital bulletin board that can be updated at any time by staff using an online program. This could even include daily call outs! There is so much unnecessary waste by posting paper buttetin messages several times a week! Messages could be translated and into any language needed so that there is no excuse for them not understanding... more »

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1 vote
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Legislative Branch

Go Digital and save money!

Digital signatures….many banking institutions, educational and other governmental agencies allow digital signatures. DOI has not been very proactive in allowing this practice. Numerous forms still have a requirement for ordinal signature and a hard copy. These are for things like tracking property, requesting new IDs and host of other services. I would recommend that DOI move to accepting digital signature and in... more »

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-1 votes
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Department of the Treasury

Visual Voicemail with Voice-to-Text Transcription

Checking traditional voicemail takes far too long, and there's no good way to quickly reference specific details without listening to the entire message again. Transcription software would improve responsiveness, productivity, and recordkeeping, especially for those who receive a large call volume.

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-2 votes
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General Services Administration

GPO Should Publish and Distribute Digital Copies of the CFR, the FR, and Other Official Legal Materials

It is not economically practical for GPO to continue the yearly printing and shipping to Federal Departments/Agencies thousands of updated versions of the Code of Federal Regulations (CFR) and the Federal Register. The online version of the CFR, the e-CFR, is normally updated two days after changes to the regulations, which have been published in the Federal Register, become effective. However, the printed volumes of... more »

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5 votes
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Legislative Branch

The best idea

I suggest that the government goes paperless. The amount the government spends on paper that is wasted on a daily basis, improper printouts that range from the layout, to even the wrong item. The toner itself is expensive and requires the government to spend enormous amounts of funds to procure. Just how paper is wasted, toner is wasted also but at a more expensive price. There are only a couple of reason why anyone prints... more »

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1 vote
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Legislative Branch

DIGITAL IMAGES/FASTER REFUNDS

I suggest that we use the digital imaging system already available to the IRS in order to provide better feedback to the taxpayers and help them resolve their cases. Currently when a taxpayer calls the toll free line to ask if their documents were received, we have to tell them to wait 30 days from when they sent their documents for an answer in the mail as we have no way of knowing if their documents were received even... more »

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2 votes
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Social Security Administration

Go green and save money by changing default font for printing, make it black/white, and view digitally if possible

Eliminate paper and ink waste. View documents electronically if at all possible. If document must be printed, does it need to be in color? Finally, think about what font you are using. Consider this: This year the University of Wisconsin switched their email default font from Arial to Century Gothic, saving the university a total of about $10,000 a year, or 31% of their printing costs. Imagine how much the government... more »

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3 votes
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US Agency for International Development

Convert all approval documents to PDF using digital signatures

SAVE: Time, Money and the Environment. 1. The amount of time spent printing and walking/sending around documents that require signatures of approval is immeasurable. These documents include memos, cover sheets, requests for annual leave, timesheets, budget spreadsheets, purchase orders, contractual agreements, scheduling requests, etc. In most cases, these documents are printed and then hand delivered to be hand... more »

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55 votes
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Department of the Treasury

DIGITIZE FAXING!

Agency Wide Shared Services (AWSS) should make an electronic fax service available to all areas of government. Faxing is currently time-consuming and expensive - and think of all the paper that’s wasted! Better technology is available and it’s time we put it to use. Ideally, the process would be as straightforward as sending electronic, unprinted documents online (via E-mail possibly). And we would be able to receive... more »

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58 votes
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Legislative Branch

Printing: Double Sided Default

I suggest you program all computer printers to have double sided printing as the default option. Currently, nearly every computer I have printed on has "single sided" as the default print option. I also notice that most people do not know, remember, or take the time to change the printing option every time. In my office I see 18-25 page packets printed single sided. We could cut the amount of paper used in half by going... more »

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50 votes
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Department of the Treasury

Digital Documents

I suggest we implement a move to completely digital documents in a specified timeline. This would include educating people on how to scan and OCR documents and have digital as the preferred format of any document we send/publish/receive

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3 votes
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Department of Justice

Digital Files Wherever Possible and USPS for Shipping

We have boxes upon boxes of files in our office. We have shelves full of files in our office. Why can't we digitize these as much as possible? I see us packing up boxes to send to the National Records Center and only imagine what our FedEx bill is. We send FedEx packages to our satellite offices almost daily, and they do the same to us. We have the ability to scan all of our files in, we have the ability to print... more »

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4 votes
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