Department of Homeland Security

BALANCING LIFE AND THE MISSION: COMPRESSED SCHEDULING IN LAW ENFORCEMENT

Over the past few decades, many state and municipal law enforcement departments across the country have studied the advantages and disadvantages of implementing a compressed work schedule (CWS) for their uniformed officers and agents. “Lateral thinking,” coined by Edward de Bono (1970) is a set of approaches and techniques designed to find radically new approaches to problems - to come at them from the side rather than ...more »

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Department of Homeland Security

BALANCING LIFE AND THE MISSION: COMPRESSED SCHEDULING IN LAW ENFORCEMENT

Over the past few decades, many state and municipal law enforcement departments across the country have studied the advantages and disadvantages of implementing a compressed work schedule (CWS) for their uniformed officers and agents. “Lateral thinking,” coined by Edward de Bono (1970) is a set of approaches and techniques designed to find radically new approaches to problems - to come at them from the side rather than ...more »

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104 votes
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General Services Administration

Train Locally – Use Existing FEB Training in 28 Locations Across U.S.

Large cost savings could be gained if federal leaders were encouraged to train their employees in the cities they work. Approximately 88% of the Federal Workforce is located outside of Washington D.C. This is better for the environment and will save the federal government in travel and per diem costs. Federal training already exists in 28 large cities through the Federal Executive Boards (www.Feb.Gov). FEB sponsored ...more »

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72 votes
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Postal Service

Use USPS NOT FedEx for Government Savings and Security

At USDA/NASS we use FedEx all the time for packages and envelopes, especially for 'priority' deliveries. It’s no secret that the USPS is suffering. Instead of 'outsourcing' shipping AND bailing out the USPS why not keep all mail originating from federal offices in the federal system and use the USPS? The USPS offers the exact same services as FedEX and since it is in the federal system, in theory, our federally protected ...more »

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53 votes
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Department of Veterans Affairs

Quit paying Fed Ex!

It always gives me a good laugh when I need to get paperwork sent somewhere and it is sent via Fed Ex. Apparently, even the federal government does not trust the USPS to get their packages to the destination on time! If we are going to keep the USPS going, we need to use it. If federal agencies don't trust the USPS to get the package delivered, why on earth would we expect others to? In any case, we shouldn't be paying ...more »

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51 votes
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Postal Service

Charge more for delivering junk mail

Increase the cost of mailing junk mail. This measure will raise revenue while decreasing the inbound mail and the need for postal workers. Indirect benefits are happier homeowners and less trash to process.

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36 votes
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Department of the Treasury

Combine Requests for Information to our Customers: i.e. Return Census and Tax Forms Together

The same information is often requested from multiple agencies (name, address, dependents, and income). Where possible combine forms across agencies to consolidate the requests we make of our customers. Immediate benefits will include: • Consolidate requests to our customers (in 2010 we submitted our tax and census requests within weeks of each other) • Reduce duplicate envelope cost, a more “green” approach • ...more »

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28 votes
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Department of Defense

Use soldiers instead of contractors in deployment locations

Stop using contractors to in general in deployment locations. For example mail clerks are making $120,000 a year plus benefits and overhead over here, an enlisted soldier is making around $40,000 plus benefits and if you have to get more soldiers. Or use a pay system that is entirely the same pay system as a soldiers.

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25 votes
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Executive Office of the President

Scan More, Mail Less

Interoffice mail should be limited to items that cannot be scanned and emailed (or posted to a shared folder or workspace). If employees have access to a high speed scanner, no document is too long to be scanned and emailed. Along with immediate savings on physical delivery costs, scanning more documents will also save money in the long-term. Electronic records are easier to track, store, and retrieve. They take up ...more »

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24 votes
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Department of the Treasury

POSTAGE

TOPIC: POSTAGE ...We use UPS to do a lot of shipping every day. Why do we not use the USPS instead? It would be cheaper especially with the one price shipping boxes. it would help the USPS which is struggling financially. The government would retain their money instead of giving it to a third party company. USPS now has the ability to track packages which used to be an advantage that UPS had. I am quite sure this ...more »

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19 votes
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Department of Commerce

Mail with USPS

I see frequent use of commercial overnight delivery services to mail or ship materials for which there is no corresponding time urgency. My recommendation here is to make use of the U.S. Postal Service the standard practice, with at least a basic statement of justification required for either non-USPS transit or more-expensive-than USPS First Class Mail cost.

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17 votes
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Department of the Treasury

IRS.gov Taxpayer eAccount

I suggest that all Taxpayers should have an IRS.gov eAccount. Taxpayers will be able to see a history of letters sent to them by the IRS, and refund information. Also the Taxpayers will be able to change their postal address and submit payments with their credit cards or bank accounts. This is a Facebook/Twitter/eMail generation. The IRS will saved milions of dolars in postage by giving acces to current and previous letters ...more »

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17 votes
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Department of the Treasury

Electronic Document Circulation & Approval Processes

Many document circulation processes (e.g. for working drafts, incoming letters, etc) involve hard copies being sent around. Also seems like there are a lot of processes with an "official" part which involves the "formal" hard copy circulation, while the electronic version of the same documents are sent for review via email or posted to a shared folder/workspace. Hard copy circulation may be necessary for a variety of ...more »

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12 votes
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Department of the Treasury

Electronic Data Storage

Scanners...Currently our POD (as most) are equipped with a copy machine that will also handle scanning. But the scanning feature is not available to us for some reason tied to security. I believe that the US government could save millions of dollars in postage, record retention and salaries if they would utilize more electronic means. For example, my understanding is that my case file from completing an audit is sent ...more »

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11 votes
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Department of Agriculture

Distribution of Information to Employees Electronically

Negotiate an agreement with Amazon (using the Kindle), or another e-reader provider, for a blanket agreement for the use of e-readers by all federal employees; concurrently, require Federal Agencies to maintain their employee directives, procedures, and other information (that are currently distributed as printed documents) in an electronic format (PDF?) that works with the selected e-reader and require all agencies to ...more »

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10 votes
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Department of Veterans Affairs

VA Consolidated Appointment Mail Processing

The creation of a VA Consolidated Appointment Mail Processing (CAMP) Center will eliminate the redundant process of printing and mailing appointment reminder letters to Veterans by all Medical Centers. This process will also generate a minimum savings of approximately $4 million annually for the VA. Having a high volume mailing center will allow VA to receive substantial discounts from the US Postal Service by presorting ...more »

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9 votes
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Department of Veterans Affairs

Allow veterans to be contacted by email or text in lieu of letters

Give veterans the option of receiving email, phone or text reminders in place of our current appointment reminder and "it's time for your follow up, call us to schedule" notifications. At Cleveland alone, we send out well over 400,000 letters to NE Ohio each year. At 41 cents a letter, that adds up. A combination of RECALL, AudioCare, HealthEVet, and the email/cell phone data we are collecting should make this a possibility. ...more »

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9 votes
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Department of Justice

EMAIL NOT SNAIL MAIL

The U.S. Attorney's Offices throughoutout the United States generally serves discovery, plea agreements, motions, responses and other documents via mail or private delivery services, such as Fed Ex or UPS. However, the documents can be just as easily be scanned and emailed to counsel. Indeed, scanning would actually take less time and the extra step of packaging and mailing would be eliminated. This would not only ...more »

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8 votes
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Social Security Administration

Saturday mail delivery - An alternative

Every few years, when the Postal Service has to request an increase in the cost of postage, the idea is floated that if the Government wanted to save money, it should cut out Saturday delivery of mail. Because this would be very unpopular, this usually results in the Postal Service's rate increase being approved. (Note: IMHO, the U.S. postage rates are a bargain when you consider that the Postal Service has to hand-deliver ...more »

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8 votes
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Department of Veterans Affairs

On-line messaging

Let Veterans opt out of mailed appointment and other correspondance in favor of either phone or text notifications. The Vet can then call or sign-in to a secure site and see their messages. The messages are available but secure and for many younger Vets, who are used to doing things via computer, phone and text and this will be more advantageous and cheaper than using the mail. A secure website could also determine ...more »

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7 votes
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Department of the Interior

Use US Postal Service Express Mail over commercial mail

The federal government could save money by using the US Postal Service's Express Mail services over using FedEx and UPS, in many instances. For example, a 1 lb. page-size envelope costs $18.30 to ship anywhere with the USPS, standard overnight. With FedEx, the same package would cost $47.09 (per their rate calculator at their web site). I know that many offices have FedEx or other similar accounts and probably get ...more »

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6 votes
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Postal Service

USPS mail routes

Study and modify USPS mail and special package routes for savings. A few years ago, I heard about FedEx employing new software that plotted out driving routes that maximized efficiency, minimized left hand turns and avoided areas/times of likely road congestion. This could realize a significant savings in time, fuel, and vehicle wear & tear.

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6 votes
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