Managing projects efficiently has been a challenge at NASA White Sands Test Facility, or WSTF because required data was scattered across various databases and often was not current. The problem was solved by interfacing the different databases and consolidating the data in one location, named the Project Lead Task Order Status Report, or PL TOSR. The PL TOSR system generates real-time spending reports and allows project ...more »
Over the past few decades, many state and municipal law enforcement departments across the country have studied the advantages and disadvantages of implementing a compressed work schedule (CWS) for their uniformed officers and agents. “Lateral thinking,” coined by Edward de Bono (1970) is a set of approaches and techniques designed to find radically new approaches to problems - to come at them from the side rather than ...more »
I think the gov't needs to make more of its forms PDF fillable and available to send in via email. I am shocked every time I go to fill in a form, either for business or personal reasons and find that I need to print it out and snail mail or fax it in. Faxing forms is old and becoming obsolete. In addition, paper is wasted by printing out numerous copies every time you mess up filling in the forms by hand. PDF fillable ...more »
I suggest you...have virtual meetings, trainings, and conferences. The government is notorious for feeling as though they need to see people face-to-face to get their message across. It is nice to have National Summits face-to-face, but many meetings, trainings, or conferences could be done virtually. Invest in web conferencing services such as Microsoft's Live Meeting, Cisco Systems Inc.'s WebEx Meeting Center, IBM's ...more »
Large cost savings could be gained if federal leaders were encouraged to train their employees in the cities they work. Approximately 88% of the Federal Workforce is located outside of Washington D.C. This is better for the environment and will save the federal government in travel and per diem costs. Federal training already exists in 28 large cities through the Federal Executive Boards (www.Feb.Gov). FEB sponsored ...more »
Agency Wide Shared Services (AWSS) should make an electronic fax service available to all areas of government. Faxing is currently time-consuming and expensive - and think of all the paper that’s wasted! Better technology is available and it’s time we put it to use. Ideally, the process would be as straightforward as sending electronic, unprinted documents online (via E-mail possibly). And we would be able to receive ...more »
SAVE: Time, Money and the Environment. 1. The amount of time spent printing and walking/sending around documents that require signatures of approval is immeasurable. These documents include memos, cover sheets, requests for annual leave, timesheets, budget spreadsheets, purchase orders, contractual agreements, scheduling requests, etc. In most cases, these documents are printed and then hand delivered to be hand ...more »
I suggest you program all computer printers to have double sided printing as the default option. Currently, nearly every computer I have printed on has "single sided" as the default print option. I also notice that most people do not know, remember, or take the time to change the printing option every time. In my office I see 18-25 page packets printed single sided. We could cut the amount of paper used in half by going ...more »
I am a new employee, so I may be wrong, but it seems like alot of resources (time, paper. etc) are wasted routing a document to as many as 20 people to sign, then copying and sending a copy to each person to keep. Wouldn't it be far more efficient to have e-signatures, perhaps like the ones used at the store when you make credit card purchases, and a central electronic location for document storage and retrieval. A "signature ...more »
Set double-sided printing as the default setting for printers. While the goal should be to print as little as possible, printing is sometimes necessary in order to work efficiently. We can drastically reduce the amount of paper used, however, by setting government printers to default to double-sided printing, and lock in this setting if possible so that employees cannot change it back to single-sided printing. In offices ...more »
Save money? simple, stop printing hard copies of the Code of Federal Regulation. At least here at the FCC, we don't use those books, we use the e-version instead, yet each employee gets full hard copies of Title 47 CFR. This is my third year with the FCC and I have 15 thick books that I don't use because they are all available on the web. In fact, everyone is encouraged to use the electronic version of the code of federal ...more »
We can stop all paper pay statements that are being mailed to our homes and have everyone print it out from Employee Express as needed. That will save on postage and paper.
FREE FAXING - no machine costs, no toner costs, no paper costs, and automatic verification of receipt. Eliminate the need for a Fax and wasted paper. Use Faxcom which sends electronic faxes from a website to other fax machines or other people on faxcom. Our address is http://faxcom.uscis.dhs.gov and the service is already funded.
Traditional fax machines are extremely wasteful. However, many employees across the government need to send and receive faxes for a variety of reasons. We should replace all fax machines with internet fax services, which provide fax-to-email and email-to-fax capabilities. That means you can receive any fax as an email (comes in just like a scanned document), or send any email or scanned document to a traditional fax ...more »
Set all printers at the Nebraska Avenue Complex (DHS HQ) to print double-sided. I know it sounds simple but for a lot of internal documents double-sided pages would not inhibit productivity in the least. Of course for official documents it can be adjusted to single-sided. If it is subsequently implimented across the entire federal government would not only save millions of dollars a year in paper costs but also reduce ...more »
All agencies that require paper drafts for review by another person could electonically send their draft to the reviewer for edits and release. Thus elminating less paper, less time spent reviewing, and less ink ,and less energy.
The Congressional Record cost tax payers $28,390,000 each year to print and deliver to Congress. If converted to electronic format, voice and color enhancements could be added simultaneously with electronic dissemination to significantly reduce these costs in the millions of dollars. Additionally, speedier dissemination (via email, RSS Feed, special website, etc.), authentication and preservation would be guaranteed ...more »
The same information is often requested from multiple agencies (name, address, dependents, and income). Where possible combine forms across agencies to consolidate the requests we make of our customers. Immediate benefits will include: • Consolidate requests to our customers (in 2010 we submitted our tax and census requests within weeks of each other) • Reduce duplicate envelope cost, a more “green” approach • ...more »
Interoffice mail should be limited to items that cannot be scanned and emailed (or posted to a shared folder or workspace). If employees have access to a high speed scanner, no document is too long to be scanned and emailed. Along with immediate savings on physical delivery costs, scanning more documents will also save money in the long-term. Electronic records are easier to track, store, and retrieve. They take up ...more »
Eliminate print versions of newsletters, weekly newspapers, and fliers, and make online versions available instead. This not only saves money on printing costs but reduces garbage and helps the environment.
Stop ordering pallets of local phone books! Send an email for request, and then obtain an exact number requested, no more. We will find that most people do not need or want a phone book, and many only take it because it is sitting there so they feel they might as well, but they would never have gone out of their way to request it because they don't need it. Save the money and the paper.
Mandate electronic device standards for members of congress and other paper heavy offices. Android and Windows tablets, as well as the iPad with a universal application could help usher in untold savings everyday if all members were required to utilize these devices, not to mention the increase in productivity, access to information, increased record keeping abilities, and security features. Electronic systems are ...more »
I suggest that the US Public Health Service use the DFAS to generate our pay. It will save the paper generated every month for all 6000+ officers, and DFAS has the ability to use web leave and earnings statements, instead of mailing printed statements.
Save huge amounts of paper (and trees!), but allowing OFFICIAL government documents to have a 0.7” or 0.75” margin and change standard fonts away from Times Roman to a sans serif font (typeface) such as Helvetica, Univers, Arial, or MS Sans Serif (just to name a few). Both of these measures can reduce paper use dramatically. Setting the standard default page margins on word processing software programs on all office ...more »
Switch over to paperless offices. There is no need to keep records in paper form anymore. Everything should be digital. When outside companies or agencies provide the government with documents, the government should require that the documents are produced in digital formats.