Showing 71 ideas for tag "paper"
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Office of Personnel Management

Use Generic Letterhead and Plain Paper

My agency has customized letterhead printed for each of its major components. Instead, use a generic template for all to use and establish an agency-wide SOP on how to insert the organization's name. The generic letterhead should simply contain the agency logo, name, and "Washington, DC". If needed, add the website URL. Keep it simple. It's very costly to print reams and reams of customized letterhead.

In addition,... more »

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12 votes
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Department of Commerce

Default to Double-sided Printing

Set double-sided printing as the default setting for printers. While the goal should be to print as little as possible, printing is sometimes necessary in order to work efficiently. We can drastically reduce the amount of paper used, however, by setting government printers to default to double-sided printing, and lock in this setting if possible so that employees cannot change it back to single-sided printing. In offices... more »

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48 votes
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US Agency for International Development

Reduce the number of printers in offices

Mandate a standard for how many people one printer should support. This would reduce capital expenditures as there is no need for everyone to have a laserjet printer on thier desk. It would reduce toner and paper usage as people would give more consideration to printing a document if they had to walk to a central printer instead of having it print out on their desk.

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4 votes
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US Agency for International Development

Reduce paper usage, buy e-Readers

Purchase e-Readers like the Kindle or Nook for employees use for training materials or other lengthy documents. When employees go to training courses now, you always end up with a big binder (or two) full of paper which sits on your shelf that you might refer to occasionally or gets thrown away. Instead of buying all of these binders and printing all of these training materials for courses, give employees e-Readers... more »

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12 votes
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Department of Labor

Continue to eliminate paper filing

When requiring documents from federal contractors or other agencies it should be requested only electronically. This is easier to work with and manipulate. When passing on a case or a file to other offices it then can be emailed. Then there is no shipping cost or paper waste. An email is also much faster and will automatically record a date and time to all correspondence.

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9 votes
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Department of Agriculture

Stop over-mailing of magazine, "Agricultural Research"!

I suggest you stop sending out the beautiful, slick magazine, "Agricultural Research" indiscriminantly to ARS employees. I see MANY copies in the recycling bin in the mailroom. In other words, many people treat them as trash mail. It would save money and resources if you would mail it only to those interested in receiving it. I see it is available in it's full beauty online as well, which is much more economical than... more »

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8 votes
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Department of Health and Human Services

minimize paper and time with e-signatures

I am a new employee, so I may be wrong, but it seems like alot of resources (time, paper. etc) are wasted routing a document to as many as 20 people to sign, then copying and sending a copy to each person to keep. Wouldn't it be far more efficient to have e-signatures, perhaps like the ones used at the store when you make credit card purchases, and a central electronic location for document storage and retrieval. A "signature... more »

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50 votes
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Social Security Administration

Use Less Paper and Eliminate Unused Work Supplies

As a new federal employee I suggest that the original orientation and training become more effective by utilizing the intranet. I've been with the SSA for 3 weeks and at this point see mountains of paper and supply wasted. For example, we (a class of 15) were given almost 3,000 pieces of paper per person to act as a study guide. If these can be transferred to an online study guide we could save this office alone $4500... more »

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9 votes
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Department of Transportation

Go Green! Change printer settings to default to double-sided

Change all printer settings to automatically print double-sided. The default setting for most printers is set for single- sided printing. If the settings were changed to automatically print double-sided, the savings for paper consumption could literally be cut in half. Currently, if you want to be conscientious about saving paper, you must remember and take the time to change the settings to print double-sided. Why... more »

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11 votes
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Department of Transportation

Printing Copies Electronically Generated

Records Disposition requires paper copies be printed of leave slips that are electronically generated and approved, so they can be attached to paper copies of time and attendance that are also electronically generated. I suggest the records dispostion requirements for time and attendance and leave can be also satisfied electronically by allowing us to generate PDF copies of the forms, and file them electronically for... more »

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8 votes
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Executive Office of the President

Cut paper consumption in half or more.

Reduce paper consumption. This not only saves on purchasing paper, but also storing and disposing of paper. There are many ways to reduce paper waste. First, make double-sided printing the default on all printers. Second, make single email printouts the default, rather than printing the entire email thread. Third, report (in a "public" way) individuals' priting usage on a monthly basis.

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4 votes
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